Whistleblowing | Innomotics

At INNOMOTICS, we believe that maintaining high ethical standards is crucial for our success and reputation. Our whistleblowing channel “INtegrity Channel” is a vital tool that empowers employees, partners, and stakeholders to report unethical behavior or practices confidentially and securely.

Ethics in business are not just about compliance with laws and regulations; they are about fostering a culture of integrity, transparency, and accountability. Ethical practices build trust with our customers, enhance our brand reputation, and create a positive work environment. They also help us avoid legal issues and financial penalties, ensuring long-term sustainability.

Our INtegrity Channel is designed to be accessible and user-friendly. Reports can be made anonymously, and all submissions are thoroughly investigated by our dedicated expert team. We ensure that whistleblowers are protected from retaliation, encouraging a culture where everyone feels safe to speak up.

You may report concerns using the following channels of communication:

You can report matters online and by telephone to Compliance´s ethical reporting hotline – INtegrity Channel
You can make a report by email: innomotics.legal-compliance@innomotics.com

If you would like to report something anonymously, please use the INtegrity Channel.

Please note that the Innomotics General Privacy Policy applies to all data collected through this whistleblowing channel. For more information, please refer to our Privacy Policy in this website.

By promoting ethical behaviour and providing a secure platform for reporting misconduct, we demonstrate our commitment to ethical excellence. We believe that every member of our organization has a role to play in upholding our values and contributing to a fair and just workplace.

Specific country procedures

INtegrity Channel complies with the local legislation " Gesetz für einen besseren Schutz hinweisgebender Personen (Hinweisgeberschutzgesetz - HinSchG)" accessible at this link
The Compliance department act as internal reporting office under the criteria of the law. You can contact them through the email innomotics.legal-compliance@innomotics.com
Whistleblowers are granted the possibility of a face-to-face meeting if desired. If you want to choose this option, please contact innomotics.legal-compliance@innomotics.com

Frequently Asked Questions (FAQs)

Yes. INNOMOTICS operates a corporate-wide, transparent, publicly available, and standardized complaint and reporting procedure that is fully accessible. All complaints and reports from employees or third parties are treated similarly insofar as it is legally permitted.

Everybody. The complaint and reporting procedure is open to all INNOMOTICS employees, external persons, and other organizations.

Any suspected or actual violations of laws or internal regulations, including those relating to human rights and environmental risks or obligations. The suspicion can be directed at individual INNOMOTICS employees, a INNOMOTICS business, or a INNOMOTICS supplier.

Yes. INNOMOTICS has various reporting channels for complaints or reports.
Complaints and reports can be submitted via the “INtegrity Channel” hotline 24 hours a day, 7 days a week. They can be in writing or by phone – and you don’t even have to give your name if you don’t want to.
“INtegrity Channel” is available in many different languages and is managed by an independent operator. The data is stored on protected servers in Europe. The content of the complaints or reports is processed exclusively by INNOMOTICS.
If you prefer to contact someone directly at INNOMOTICS, feel free to speak to any one of our Compliance Officers. You can also contact other Legal and Compliance personnel, company managers, the Human Resources personnel, employee representatives, or the INNOMOTICS Chief Compliance Officer.

The INNOMOTICS Compliance department. This is the company’s central “Investigations Office”, which handles all complaints and reports, regardless of how they were submitted. Employees of the Compliance department are subject to a special duty of confidentiality, are impartial, and have the necessary expertise to professionally handle complaints and reports.
In some cases, depending on the nature of the report, other teams may carry out the investigation (Procurement, Human Resources, etc.) under the same principles of confidentiality.
The company may contact you if additional information is needed, and in some instances the German Supply Chain Due Diligence Act (LkSG) may require us to discuss with you your complaint. Of course, this only works if we can contact you.

Yes. All complaints and reports may be submitted anonymously, and INNOMOTICS takes great care to protect you as a reporter and ensures your complaint or report is kept confidential. Confidential data may only be disclosed on an as-needed basis as permitted by law. These principles apply regardless of the reporting channel.

Yes. Within seven days of receipt of your complaint or report, you will receive an acknowledgement of receipt from INNOMOTICS.

Yes. We take all complaints and reports seriously. The department in charge of the case examines each complaint and report to clarify whether there is sufficient information to process the matter. We may request additional information from you.

It depends: After the Compliance department examines your complaint or report, it may forward it to another responsible department within the company for further handling and fact-finding or to a competent authority or handle it itself. If the Compliance department deems an internal investigation necessary, an Investigation Mandate will be issued. During the investigation, the department in charge of the case reviews relevant documents, speaks with witnesses and affected parties, and, if necessary, analyzes electronic data.
At the end of the fact-finding, the results are summarized in a report that is distributed to relevant internal stakeholders. Results may include recommendations for disciplinary action or other remedial measures, such as risk management and internal process measures.
Insofar as it is possible and legally permissible, we will inform you within three months of the measures taken – even if the fact-finding has not been completed by then.

Yes. All employees who are involved in internal fact-finding must adhere to certain rules of conduct, including:

The whistleblower must be protected! Their name and details of their report must be kept confidential on a need-to-know basis.
All fact-finding must be performed respectfully, objectively, and without any presumption.
Employees implicated by a complaint or report have the right to be heard.
Data and information must be treated confidentially on a need-to-know basis and consistent with legal requirements.
Any potential or actual conflict of interest on the part of any person engaged in fact-finding must be disclosed and the fact-finder must remove themselves from the matter.

Yes. INNOMOTICS will not tolerate retaliation of any kind!
Persons who in good faith submit complaints or reports will be fully protected. If you believe you or anyone else has been retaliated against or in any way has been treated differently for submitting a complaint or report, you should inform our company immediately through any of its reporting channels (preferably via “INtegrity Channel“).
We follow up on all plausible allegations of retaliation or mistreatment. Severe measures will be imposed in response to substantiated act of retaliation.